Requests for scanning text materials from the University Archives must be approved by one of our professional staff. Permission is dependent upon copyright provisions, restrictions that may have been placed on the material by the donors or under the Freedom of Information and Protection of Privacy Act, or the physical condition of the material. Scans ordered from the archives are to be used only for personal or research purposes unless permission for publication or other commercial use is applied-for and granted. Requests will be considered on a case-by-case basis.
Scanning of text material is done by divisional staff only. This is normally done as other staff duties allow. Output can be made in PDF, TIFF, JPG, and other file formats. This provides the timeliest delivery of output.
If necessary, output can be made to paper. A mailing charge may be applicable. Paper output will result in slower delivery.
Scanning is $0.25 per page, regardless of output format.
Pre-payment for scanning services is generally required. Payment may be made by cash, cheque, money order, debit card, credit card, or UBC departmental journal voucher.
The University Archives will scan photographic materials in its collections under the conditions presented in our Agreement on Use for Photographic Reproduction. This form must be completed and signed at the time the order is placed; by doing so, the patron indicates that he/she understands and agrees with the conditions outlined in the form. Permission is subject to the same restrictions as for text material.
University Archives will provide digital copies of prints, negatives, and slides from its holdings. Images can be sent to patrons as e-mail attachments, or written to removable media.
The usual cost is $10 per image, subject to special charges for difficult work. Publication fees may be applicable.
Other formats are available.
Reproductions of University Archives materials are subject to the use fees outlined below when approved for commercial use in publishing, broadcasting, video production, self copy, exhibits, product presentations, interior design, advertising, or similar commercial use, including for-profit work done by consultants or commercial design firms on behalf of government agencies or non-profit institutions. Fees are for one-time and non-exclusive use and are in addition to any reproduction costs. Information will be provided as to ownership of copyright if known. Responsibility for securing copyright clearance rests with the user.
|Medium of publication||Fee|
|Print, exhibits, advertising, etc.||$25.00/image|