University of British Columbia | Schedule No.:002-03 |
This is a recommendation to (check one):X -- Establish retention/disposal schedule | Series Title:Cashier |
Office of Primary Responsibility (OPR):Financial Services |
Purpose and Description of Records:The series consists of three sub-series: Daily Cash Deposits and Transactions, Cash Receipts, and Bank Deposit Slips. The records document the flow of cash into and out of Financial Services and other offices. |
Personal Information Bank?X -- No |
Vital Record?X -- No |
Retained by:X -- Fiscal Year |
Retention Period (Years):Office -- C + 7Records Centre / Storage -- Total -- C + 7 |
Final Disposition:X -- Destruction |
Retention Instructions:Financial Services shall retain all the records in this series for C + 7 years. Other offices shall retain them for the same period, except for Daily Cash Deposits and Transactions, which need only be retained C + 1 years. |
Appraisal Rationale:With respect to the retention of financial records, British Columbia's Limitation Act, S. 3(5), states that debts are not collectible, and goods are not recoverable, after six years; S. 3(4) also provides for a general limitation period of six years. It is also standard practice for the OPR to retain financial records for between five and seven years after the year of their creation - see, for example, the British Columbia Government's Administrative Records Classification System [ARCS] (1989), and Records Retention: Law and Practice, by Anson-Cartwright, et. al. (Carswell, 1994). |
Date of Initial Publication:12 August 1997 |
Revisions: |