University of British Columbia

Schedule No.:


This is a recommendation to (check one):

X -- Establish retention/disposal schedule

Series Title:


Office of Primary Responsibility (OPR):

Financial Services

Purpose and Description of Records:

The series consists of three sub-series: Daily Cash Deposits and Transactions, Cash Receipts, and Bank Deposit Slips. The records document the flow of cash into and out of Financial Services and other offices.

Personal Information Bank?

X -- No

Vital Record?

X -- No

Retained by:

X -- Fiscal Year

Retention Period (Years):

Office -- C + 7
Records Centre / Storage --
Total -- C + 7

Final Disposition:

X -- Destruction

Retention Instructions:

Financial Services shall retain all the records in this series for C + 7 years. Other offices shall retain them for the same period, except for Daily Cash Deposits and Transactions, which need only be retained C + 1 years.

Appraisal Rationale:

With respect to the retention of financial records, British Columbia's Limitation Act, S. 3(5), states that debts are not collectible, and goods are not recoverable, after six years; S. 3(4) also provides for a general limitation period of six years. It is also standard practice for the OPR to retain financial records for between five and seven years after the year of their creation - see, for example, the British Columbia Government's Administrative Records Classification System [ARCS] (1989), and Records Retention: Law and Practice, by Anson-Cartwright, et. al. (Carswell, 1994).

Date of Initial Publication:

12 August 1997