University of British Columbia
RECORDS RETENTION SCHEDULE AND DISPOSAL AUTHORITY
This is a recommendation to (check one):
X -- Establish retention/disposal schedule
Office of Primary Responsibility (OPR):
Faculty and School offices
Purpose and Description of Records:
This series consists of evaluation forms, produced by the Registrar's Office, which are used for the
adjudication of final grades by the Faculties and Schools. The forms list each student in each class
with their assigned grades. During the adjudication process, the Faculties and Schools either
approve those grades, or make adjustments based on student illness, unavoidable absences from
class, and other factors which might have affected grades. When adjudication is complete (around
June each year), the Sessional Evaluations are submitted to the Registrar's Office for processing
(information is transferred to SIS), and then are returned to the respective Faculties/Schools.
Personal Information Bank?
X -- No
X -- Yes
X -- Calendar Year
Retention Period (Years):
Records Centre / Storage --
Total -- Permanent
X -- N/A
Sessional Evaluations are retained permanently by each Faculty.
These records are considered both vital and permanently valuable, because they document the
Senate adjudication process, and therefore they demonstrate accountability, as well as supplement
the University's official academic records as kept on SIS and in the Student Dockets.
Date of Initial Publication:
12 August 1997