University of British Columbia
RECORDS RETENTION SCHEDULE AND DISPOSAL AUTHORITY

Schedule No.:

006-12

This is a recommendation to (check one):

X -- Establish retention/disposal schedule

Series Title:

Change of Grade Forms

Office of Primary Responsibility (OPR):

Registrar's Office or Graduate Studies

Purpose and Description of Records:

Series consists of forms, completed by students, professors, admissions staff, and Faculty/School advisors, which authorize changes in students' academic records due to appeals or errors in grading.

Personal Information Bank?

X -- No

Vital Record?

X -- Yes

Retained by:

X -- Academic Year

Retention Period (Years):

Office -- 4 or 5 yrs.
Records Centre / Storage -- 0 yrs.
Total -- 4 or 5 yrs.

Final Disposition:

X -- Destruction

Retention Instructions:

Records are retained for either four (Registrar's Office) or five years (Graduate Studies). If other academic offices receive copies, they are to be kept for one year.

Appraisal Rationale:

Records document changes to students' academic records, and so should be considered a vital record.

Date of Initial Publication:

12 August 1997

Revisions: