University of British Columbia

Schedule No.:


This is a recommendation to (check one):

X -- Establish retention/disposal schedule

Series Title:

Applications for Graduation

Office of Primary Responsibility (OPR):

Registrar's Office

Purpose and Description of Records:

These forms are completed by students who intend to graduate that year, and returned to the Registrar's Office. They initiate the administrative process of admitting students to the University's Convocation.

Personal Information Bank?

X -- Yes

Vital Record?

X -- Yes

Retained by:

X -- Academic Year

Retention Period (Years):

Office -- 1 yr.
Records Centre / Storage --
Total -- 1 yr.

Final Disposition:

X -- Destruction

Retention Instructions:

Records to be retained in the Registrar's Office for one year.

Appraisal Rationale:

As a personal information bank, these records must be retained for at least one year after a student's last registration, in accordance with the requirements of Section 31 of the British Columbia Freedom of Information and Protection of Privacy (FOIPOP) Act. These records are necessary to initiate the administrative process of formally graduating students from the University, so they should be considered vital records. However, because they only have one purpose, they are of little or no long-term value, so should not be retained for more than one year.

Date of Initial Publication:

12 August 1997