Instructions for Ordering & Retrieving Materials from the ASRS -
UBC Point Grey Campus
All other sites (UBC Okanagan, UBC Robson Square, Teaching Hospitals) - please use Document Delivery (see "Order: via DocDel" at the bottom of the full record display in the catalogue)
Print Version
What is the Automated Storage and Retrieval System?
UBC Library is the first in Canada to use this technology to provide fast, easy and effective storage and retrieval. The system operates in a secure, climate-controlled setting, providing an optimal environment for the preservation of print and other materials. With a capacity of 1.8 million volumes, the ASRS is located inside the Irving K. Barber Learning Centre at 1961 East Mall.
Requests for material to be retrieved from the ASRS can be submitted using the Library's online catalogue (www.library.ubc.ca). UBC Point Grey patrons make their requests using a direct link to the ASRS. Items must be picked up at the Circulation Desk of the Irving K. Barber Learning Centre. The item will usually be available for pickup within 10 minutes. All other UBC locations make ASRS requests via the Document Delivery system.
Retrieving materials from the ASRS in five easy steps:
1. Find
Go to UBC Library’s home page at www.library.ubc.ca and select Find.
Search for materials using the Library’s online catalogue.
2. Request
If the location of your item is I. K. Barber Learning Centre ASRS storage and its status is "Available”, you may place an online request.
Click on the Place Request tab at the top of the screen.
3. Log in
In the next screen, you need to log in to the Library Catalogue using either your UBC/Library barcode and PIN, or using CWL if you are a student.
If you do not have a library card, a staff member at the Circulation Desk of the I. K. Barber learning Centre can retrieve the item for you.
4. Select
After you have logged in, select ASRS Request from the dropdown list to place an ASRS request.
Next select the item and choose I.K. BARBER circulation* as the pick up location.
*NOTE: Regardless of your selected pick-up location, all items are to be picked up at the Circulation Desk in the I. K. Barber Learning Centre.
5. Pick up
This message indicates that your request was successful.
You can pick up your material from the Circulation Desk on the second floor of the I. K. Barber Learning Centre usually within 10 minutes.
Requested materials will be held for 3 days.
