The staff of Rare Books and Special Collections (RBSC) will arrange for photographic reproduction of materials in their collections under the following conditions. This form must be signed at the time the order is placed; in so signing, the user indicates an understanding of and agreement with the conditions outlined below.Rare Books HomeCONDITIONS OF REPRODUCTION
- Reproductions will be handled through the University of British Columbia Library, Rare Books and Special Collections.
- Reproduction may be refused in cases of donor restriction or copyright law violation.
- If a copy negative must be made, the negative remains with RBSC.
- The user assumes full responsibility for any infringement of copyright and for publication rights of reproduced materials.
- Reproductions may not be further duplicated for sale or for subsequent use without specific agreement and the payment of any applicable fees.
- Unless authorized in writing by RBSC and noted in the credit line, images will not be shown with added colouring, superimposed or transposed, or altered or cropped in any way that significantly changes the meaning or context of the image, or compromises its authenticity as an historical document.
FEES FOR USE OF PHOTOGRAPHS
- Reproductions of RBSC materials are subject to a use fee of $25.00 per image when approved for commercial use in publishing, video production, self copy, exhibits, product presentations, interior design, advertising, or similar commercial use, including for-profit work done by consultants or commercial design firms on behalf of government agencies or non-profit institutions; a $75.00 fee is charged for broadcast use. Fees are for one-time and non-exclusive use and are in addition to any reproduction costs. See "Price List for Photographic Reproduction" for more information.
CREDIT LINE AND COPIES REQUIRED
- An appropriate credit line must be give in all cases of publication, exhibition, presentation, or any other display of reproductions from RBSC materials. Credit must be given to Rare Books and Special Collections, University of British Columbia Library; in the case of photographs, the photographer (if named) and the negative number must also appear.
Examples:
- Rare Books and Special Collections, University of British Columbia Library, Nowell photo, neg.#1455
- Rare Books and Special Collections, University of British Columbia Library, Photo by Frank Nowell, Negative #1455
- One copy of any publication which uses reproductions from RBSC materials shall be donated to the University of British Columbia Library. This shall include books, brochures, advertising materials, periodical issues, exhibition catalogues, and videotape productions; but shall not include motion picture films.
STATEMENT OF INTENDED USE
- Please check the appropriate space:
___ Reproductions are solely for personal or scholarly use and not for publication, exhibition, or commercial use.___ Reproductions are intended for use in publishing, exhibits, presentations, or design, or for similar purposes. Please detail your plans below (e.g., publication title, publisher's name and address, location and dates of exhibit, design firm name and address and client name and address, etc.):
____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________INDEMNITY
- The Applicant agrees to indemnify and hold harmless the University of British Columbia, its Board of Governors, officers, employees, agents, students and volunteers for all claims and damages (including all legal fees and disbursements and other professional fees, howsoever arising, directly or indirectly, under the Agreement.
- I have read and agree to the above conditions and understand that failure to comply with these guidelines may result in the denial of future requests for reproductions. (Please sign):
______________________________________________ ____________________ Signature of applicant Date PLEASE PRINT BELOW YOUR NAME, THE NAME OF YOUR COMPANY/UNIVERSITY/INSTITUTION, STREET AND MAILING ADDRESS, CITY AND PROVINCE OR STATE, POSTAL CODE, AND TELEPHONE AND FAX NUMBERS:
_________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________FOR STAFF USE ONLY:
Use fee $_______ DR 0-14903-1300 CR 2-55792-9100 [ ] Paid OR [ ] Invoiced Invoice number LSP-_____________